Song Reports

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The reports on the Songs page combine the data across many different Service Types. There are five different types of reports that you can generate from the Songs page.

Click the report icon from the Songs page, and then click the report that you want to generate.

To generate the report:

  • Enter the date range for the report.
  • Choose Service Types that you want to include for the Song Usage, Song Schedule, or  CCLI Copy Activity reports
  • Click Generate Report.

Use the Print function in your browser to print out the report or the CSV download button to download the report to a CSV file.

Planning Center Services

Open any of the sections below for more information about each report.

Song and File Usage Report

The Song Usage Report shows the total number of plans that the song is used in, number of people that have downloaded each song, and the number of people that downloaded each file format.

Song Schedule

View the songs scheduled over a selected timeframe.

songs report

For more information about this report see the Service Type Reports article.

Rehearsal Report

The numbers in the Rehearsal Report don't change how much you pay for licensing; they only help CCLI determine how to distribute funds to the license holders.

Each song arrangement header has numbers in bold that you'll usually report to CCLI. The bold numbers are the total number of downloads for all files in that arrangement and the highest number of potential listeners for any file in that arrangement.

  1. Downloads: The number of downloads is per file and includes every time an audio file is downloaded, even if the file is downloaded again. Each download counts.
  2. Potential Listeners (Streams): This is the number of unique people who had access to the song from any plans, whether they listened or not. In addition, if the file was originally uploaded during your reporting dates, the number will increase by the number of users who have access to the song page during your report dates, usually users with Viewer or higher permissions in your account. If a song wasn't uploaded during your date range, this second number is not included.
File Downloads Report

The File Downloads Report shows the total downloads and the number of people who downloaded each song file.

CCLI Copy Report

You can use the CCLI Copy Report to assist you in inputing your data into the CCLI Report web application. The CCLI Copy Report shows the total plans that the song is used in and the totals for the reporting categories for each song.

CCLI does not allow this report to be submitted automatically. See the instructions in the CCLI Reporting article for information on how to submit the report.

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