Attachments

Add files like song audios and chord charts to the Songs page, countdowns and backgrounds to the Media page, and sermon slides or special videos to the actual Plan itself. Administrators can check the Site Settings to see how much storage the account is allowed.

Find the Attachment Button

Each page allows you to add attachments, up to a file as large as 1GB, in different ways, so first, find that attachment button to begin attaching files.

Service Types

Some files are used for a specific Service Type and need to be seen by anyone scheduled to that Service Type. You can add those files by clicking add new in the Service Type.

These files will be added to every plan you create in this Service Type:

Files such as Team Guidelines are great files to add in the Service Type; however, song or media files should be added to the Songs or Media Tab.

Plans

Some files are used only for a specific Plan and need to be seen by those in that Plan. Instead of adding those files to the Media or Song pages, you can simply add them to your Plan in two different ways:

  1. Click add an attachment in the Libraries Sidebar. This attachment will be stored under the Plan Attachments heading.
  2. Hover over the attachments counter to the right of any regular item and click add an attachment. This attachment will be stored in the item on the plan.

Any file added to the Plan will stay in this plan until it's deleted. Files such as Stage Layouts are great to add to the Plan; however, song or media files should be added to the Songs or Media Tab.

Files added to the plan will still take up space in your File Storage even after the plan has passed. You may want to delete the files from the Plan once it's over to save space in your account.

Songs

If you have files you need when playing a particular song in a specific key, create a song and attach those files to it by clicking the + next to Files in any arrangement. All of your files will in one place, and they will show up when you schedule the song in a plan.

Media

Files that need to be used during multiple services can be added to the Media page. Once the information has been added to the media, click Add or click here to add the files.

Choose a File Type

Some file types are available everywhere; some require integrations before attaching files to them. Regardless, if you have a file that you need to attach, we have a way to attach it!

File Types Available Everywhere

Uploading

If you have files from your computer you'd like to upload, click browse to find the file or drag and drop it on any screen.

Consult our lesson on Copyright Concerns before attaching music without a license!

Once your file is uploaded,

  1. For Songs files, choose where you'd like to attach the file.
  2. For all file, specify Attachment Types if you have them enabled.
  3. Add more files by dropping them in this window or clicking browse.

Click Done when you're finished adding information.

On the Media page, your file will generate a thumbnail as well as a preview. If the file is not going to be downloaded or projected, you can save File Storage by removing the file itself, as the preview will hold contents for users to be able to view.

Linking to Files Online

If you already have your files somewhere else on the web, you can link to those files without having to upload them, which saves on your File Storage.

  1. Paste the address for the file in the Link box, and the Name will automatically populate. The Name is how the file will appear to everyone who views this song, so if you need to change it, you can edit it by clicking in the box.
  2. For Songs files, choose where you'd like to attach the file.
  3. For all files, if you have Attachment Types enabled, you can assign those.

Click Submit once you're finished.

YouTube

If there's a YouTube video you'd like your users to access, you can add one as an attachment.

YouTube links will also show up in your public plans, so when a YouTube video is in a plan, anyone who views that plan will be able to watch the video you've linked as well.

  1. Use the search bar to narrow the results that are shown to you.
  2. Click the + to select that video.

Once you click the +, you will be returned to the previous page.

The search bar allows you to search YouTube. Pasting a link won't work, so if you know the exact link of the video, you can use the Link tab.

Vimeo

If there's a Vimeo video you'd like your users to access, you can add one as an attachment.

Vimeo links will also show up in your public plans, so when a Vimeo video is in a plan, anyone who views that plan will be able to watch the video you've linked as well.

  1. Use the search bar to narrow the results that are shown to you.
  2. Click on the + button to select and link to that video.

Once you click the +, you will be returned to the previous page.

The search bar allows you to search YouTube. Pasting a link won't work, so if you know the exact link of the video, you can use the Link tab.

Song File Types

SongSelect

If you have an account with SongSelect and have enabled the SongSelect Integration, you can easily link music from their database. Using SongSelect allows you to legally provide music to your musicians, depending on your license. Check out Copyright Concerns and Tracking File Licenses to make sure you're following those guidelines.

Once you've set up SongSelect, you can simply choose which key you'd like to add to your Arrangement and check the box if you want to add lyrics as well.

When you click Submit,

  1. Lyrics will be added to the Arrangement files. You can edit the Lyrics using our ChordPro Editor.
  2. The chord chart will show in the key that you chose.

You can click Add Key to add more keys to your arrangement as well.

PraiseCharts

PraiseCharts allows you to choose certain files and pay as you go. If you have an account with PraiseCharts and have enabled the PraiseCharts Integration, you can easily link music from their database.

Once you have logged in to PraiseCharts, you can purchase a song you'd like to add. Clicking Buy At Praise Charts will take you to their website.

If you have already bought the song, you'll be able to choose the key of the Chord Chart you'd like then import the song:

iTunes

Adding iTunes links to your arrangement will direct your musicians to the correct version of the song that they will be performing and allow them to purchase the file themselves. This is a completely legal way for you to get them a sample of the music.

iTunes links will also show up in your public plans, so anyone who views that plan will be able to find the songs for themselves.

  1. Use the search bar to narrow the results that are shown to you.
  2. Click album art to hear a preview.
  3. Click on the + button to select and link to that track.

Once you click the +, you will be returned to the Arrangement page.

You can only link to iTunes tracks in an Arrangement page.

Spotify

Spotify is a music subscription service that lets you listen to songs wherever you are. Users can choose from a free subscription that is ad supported or a paid subscription with no ads. Both subscriptions allow access to all music on that service not just the music you link for them. 

Adding Spotify links to your arrangement will allow those who have a subscription to stream the correct version of the song that they will be performing. This is a completely legal way for you to get them the original tracks.

Spotify links will also show up in your public plans, so anyone who views that plan who has a subscription will be able to listen to the songs themselves.

  1. Use the search bar to narrow the results that are shown to you.
  2. Click album art to hear a preview.
  3. Click on the + button to select and link to that track.

Once you click the +, you will be returned to the Arrangement page.

You can only link to Spotify tracks in an Arrangement page.

Spotify only allows their music to be played in their own player, so those files won't be availabe can't play those files within the Media Player. Instead, if you are in a plan that includes a Spotify link, there will be an additional option in the rehearse menu. Click on Spotify Player and it will open Spotify in a new window with a playlist comprised of all the Spotify links in that plan.

Amazon

Adding Amazon links to your arrangement will direct your musicians to the correct version of the song that they will be performing and allow them to purchase the file themselves. This is a completely legal way for you to get them a sample of the music.

Amazon links will also show up in your public plans, so anyone who views that plan will be able to find the songs for themselves.

  1. Use the search bar to narrow the results that are shown to you.
  2. Click album art to hear a preview.
  3. Click on the + button to select and link to that track.

Once you click the +, you will be returned to the Arrangement page.

You can only link to Amazon tracks from an Arrangement page.

RehearsalMix

Rehearsal Mix is a great resource that allows musicians to hear and learn each individual part. If you have an account with RehearsalMix and have enabled the RehearsalMix Integration, you can easily link music from their database.

  1. Select the RehearsalMix tab
  2. Search RehearsalMix for the Song Arrangement you're looking for. You can modify this search.
  3. Click album art to hear a preview.
  4. Click the + to select that arrangement.

Once you click the plus button, wonderful things begin to happen! If you hadn't named your arrangment, we'll rename it to match the arrangment/artist from RehearsalMix. In addition, we'll automatically populate the length, BPM, meter, and sequence (for most songs). To finish off this amazing integration, the album artwork is attached as well.

You'll see a horizontal line in the Arrangment and each Key box. Everything under that line is a RehearsalMix audio track.

Media File Types

Text Document

Most Word Documents can instead be created as a Text Document attached to Media, and it will be downloadable as a PDF, or even editable online.

  1. Enter the name you'd like to appear with your media.
  2. Add any text--message outlines, drama scripts, or any other type of document you might want to share from your account.
  3. If you have Attachment Types enabled, you can assign those.
  4. When this media is added to a plan item, import this text to the Item Details field. The PDF will still be available as an item attachment, too.
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