Add and assign times

Add, edit, or delete times and dates for your plans, and then assign teams and positions to those times to avoid double-booking members across teams. When doing this, the days of the week are color-coded so you can quickly tell the difference if your plan spans multiple days.

Tip

If you need to shift times for entire plans, you can reschedule your plans.

Add times to plans

An editor or administrator can create new times in a plan and update team assignments.

Add a service time

Service times are the main times in your plan! Typically, these are when your weekly services occur.

Warning

Service times determine your plan's date. Without at least one service time, your plan will appear as No dates on the Plans page. 

To add a service time:

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1. From the Plans page, select a plan for which you'd like to add a service time.

2. Select Add from the Times section on the left sidebar. 

3. Choose the Service option at the top of the popup.

4. Enter the start and end times. A correct end time is essential for showing accurate scheduling conflicts.

5. Select a date for this time. This date determines how the plan is listed on the Plans page. 

6. Adjust the assigned teams and positions for this service time. By default, all the service type teams are assigned.

   • Unassign an entire team from this time by selecting the ⊖ minus icon next to its name. 

     Notice

     Split teams are automatically assigned to service time and cannot be removed.

   • Assign or unassign specific positions by selecting the arrow next to a team's name to expand a list of positions and deselecting the checkboxes next to any positions that don't need to be assigned to this service time. 

   • Enable reminder emails for a team by selecting the reminder dropdown next to the team's name and selecting when you want to send the reminders.

7. Select Create this time in future plans to add this time to upcoming plans. This option only appears if you've already created future plans in this service type.

8. Select Save to save your new time.

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1. Tap Plans from the bottom navigation.

2. If you have multiple service types, select the service type you'd like to edit.

3. Select a plan to which you'd like to add a service time.

4. Open the Times tab. 

5. Tap the Add button at the bottom of your times.

6. Leave Service selected in the Type field

7. Adjust your start and end times by tapping on the corresponding fields.

8. Adjust the Assigned Teams and Positionsfor this service time. All the service type teams are assigned by default.

   • Unassign an entire team from this time by deselecting the toggle next to its name.

     Notice

     Split teams are assigned to service times and cannot be removed.

   • Assign or unassign specific positions by tapping on a team's name and deselecting the toggles next to any positions that don't need to be assigned to this service time. 

   • Enable reminder emails by choosing a setting from the Reminders section.

9. Tap Add Time at the top left to go back to the previous screen.

10. Select the toggle next to Create in future plans to add this time to upcoming plans.This option only appears if you've already created future plans in this service type.

11. Tap the ✅ green checkmark at the top right to save your new time.

Add rehearsal or other times

You can create separate times for rehearsals, team arrivals, or other times when your teams need to meet outside of the service. These times appear in either the Rehearsal Times or Other Times sections. To add a rehearsal or other time:

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1. From the Plans page, select a plan for which you'd like to add a time.

2. Select Add from the Times section on the left sidebar.

3. Choose Rehearsal or Other from the options at the top of the popup.

4. Enter a name for this time, if needed.

5. Enter a start time, an end time, and a date. Make sure this lines up with the week during which your plan occurs. 

6. Adjust the assigned teams and positions for this time:

   • Select the search field to see a list of teams in this service type. Choose a team name from the list to assign that entire team to this time. 

   • Select the arrow next to a team's name once it's assigned to view a list of positions. Deselect the checkbox next to a position's name to un-assign it from this time.

     Tip

     For example, maybe you have a rehearsal time that only applies to the sound techs on your A/V team. Unassign the other positions from this time so your volunteers only see the times that are relevant to their role!

7. Select Create this time in future plans to add this time to upcoming plans. This option only appears if you've already created future plans in this service type.

8. Select Save to create your new time. 

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1. Tap Plans from the bottom navigation.

2. If you have multiple service types, select the service type you'd like to edit.

3. Select a plan for which you'd like to add a time. 

4. Open the Times tab.

5. Tap on the Add button at the bottom of your times. 

6. Enter a name for your time.

7. Adjust the date, start time, and end time by tapping on the corresponding fields.

8. Tap on the Type field and choose either Rehearsal or Other.

9. Adjust the assigned teams and positions for this service time. By default, all the service-type teams will be assigned.

   • Unassign an entire team from this time by deselecting the toggle next to its name.

   • Assign or unassign specific positions by tapping on a team's name and selecting the toggles next to any positions that should be assigned to this service time. 

   • Enable reminder emails for a team by tapping on that team's name and choosing a setting from the Reminders section.

10. Select the toggle next to Create in future plans to add this time to upcoming plans. This option only appears if you've already created future plans in this service type.

11. Tap the ✅ green checkmark in the top right to save your new time.

Why are time assignments so important?

Most of the things that make Services so valuable are based on what time each volunteer is serving. If their team is not assigned to at least one service time:

• The plan will not be shown on their My Schedule page in Services.

• The plan will not be shown on their Me page in Church Center.

• They will not get any reminders.

• Blockout, conflict, and preference notifications won't work.

Edit or delete times

Edit your time and team assignments for a specific plan! You can apply edits to future plans and scheduled people, if necessary.

To edit a time:

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1. Select the time you'd like to edit from the Times section.

2. Adjust the start time, end time, date, and assigned teams and/or positions.

3. Select Update this time in future plans to apply these changes to your upcoming plans. Any times with the same name, type, and time will update.

4. Select Update existing people's assignments to edit the assigned times for previously scheduled members.

5. Select Save to apply your changes.

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1. From the Times tab of a plan, tap on the time you'd like to edit. 

2. Adjust the name, date, start time, and end time by tapping on the corresponding fields. 

3. Edit the assigned teams and positions for this time:

   • Unassign teams from this time using the toggles next to each team's name.

   • Assign or unassign specific positions from each team by tapping on a team's name and selecting the toggles next to any position that should be assigned to this time.

   • Enable reminder emails for a team by tapping on that team's name and choosing a setting from the Reminders section.

4. Enable the toggle next to Update this time in future plans to apply these changes to your upcoming plans. Any times with the same name, type, and time will update.

5. Enable the toggle next to Update existing people's assignments to edit the assigned times for previously scheduled members.

6. Tap the ✅ green checkmark at the top right to apply your changes.

Warning

Choosing a different option from the Service/Rehearsal/Other selection will change the type of time you're editing. Do not change a service time to a rehearsal time if you don't mean to, as this will affect your assigned teams and plan date. To edit a rehearsal time, select a specific time from the Rehearsal Times section.

To delete a time:

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1. Select the time you want to delete from the Times section.

2. Select Delete in the bottom left. Once deleted, the time can not be recovered.

3. Select Yes, delete forever to confirm deletion.

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1. From the Times tab of a plan, tap on the time you'd like to delete.

2. Tap Delete Time in the bottom right. Once deleted, the time can not be recovered.

3. Tap Yes to confirm deletion.

Notice

There's no way to bulk delete times from multiple plans. You must manually delete that time from each individual plan. 

View time assignments

You can respond to scheduling requests from the plan.

• People with viewer permissions and higher can see the times that they are scheduled for in bold. Times that they are not scheduled are grayed out.

• Scheduled viewers can only see the times that they are scheduled for.

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Assign new teams to multiple times

If you make a new team and want to assign it to multiple times at once, even across plans in the future where the times aren't the same, you can use time assignments. This saves you from editing each time individually.

1. In the plan, select the arrow in the Times section.

2. In the dropdown, select Team Assignments.

   

3. In the Team Assignments section, select your team from the dropdown.

4. After selecting your team, check the times the team should be assigned to and uncheck any times not needed for that team.

   

These time assignments reflect the current plan and all future plans. So, if you see a time not listed in the current plan, it exists in a future plan. These assignments are reflected in the times and on a person's schedule.