Scheduling Your Teams

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A Team is a group of people that serve in common area, such as media, teachers, or hospitality. After assigning positions to the teams, you can schedule these people to a plan.

Video Overview

This video playlist will walk you through the entire process, from creating teams, to setting up scheduling templates, to scheduling people.

 

1. Create a Team

From the Plans page, click the gear menu for a Service Type and select Teams.

To Create teams and positions:

  • From the Teams tab, click Create a New Team, and give your team a name.
  • If your team members serve at different service times, go to the Team Settings tab and make it a Split Team by checking the box.
  • Create positions within your team, and then assign team members and leaders.

You will not see your team on existing plans until you import your people template or assign people directly to the plan.

2. Add People to a Template

Templates allow you to set up different scheduling options. You might have one, or you might have multiple templates based on team rotations.

To add new templates to the Service Type, click the Service Type name above your team name.

To add people to the template:

  • Select the Templates tab, and click add a template.
  • In the template, hover over the add people button to add people directly to the template. You can also add needed positions so that you can fill the positions each week, or use a combination of both.

3. Schedule People

Now it's time to schedule people to individual plans. Go to an existing plan or create a new one.

For new plans, hover over add people and click Import Template to import the template you created. Once it's imported, fill needed positions.

For existing plans, or if you aren't ready to schedule people but know how many you will eventually need, add needed positions to the plan.

You can also schedule individual team members and guests to a plan. See the Scheduling People article for ways to schedule people, such as auto-scheduling or multi-week scheduling.

4. Send Notifications

Once you've scheduled people, it's time to email them to notify them that they have been scheduled.

Next to the team name in the plan, click the envelope icon and select Email.

People who have an envelope icon next to their name cannot see the plan in their schedule until you send the scheduling email.

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